In addition to explaining the filing system you have created, it should also contain all the important financial information not filed away such as online account information, where your safety deposit box key is located and important contact numbers.
Develop a Financial Routine
Much more important than your filing system is getting into a routine of regularly filing your financial papers. Whether that is opening mail a few minutes on a daily basis or placing all financial mail on your desk to open and file once a week, creating a set routine makes it much easier to keep all your financial papers in order and properly filed.
When creating the routine, take the time to coordinate your filing system with other ways you track your finances. If you track your budget using computer software, make sure to input the needed information at the same time that you file the papers.
At the same time, make sure to note due dates for bills and other events on your calendar, personal organizer or electronic assistant. By creating a routine to do all these things at a specific time each day or week, you can organize most of your finances in one step instead of several.
Make the Filing System Flexible and Simple
How you organize your financial papers once you have determined a central location really isn't of importance as long as it makes sense to you. Each person is different, and what works best for one won't necessarily be the best for another. The main point is that it's a system that you understand and will want to use.